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AP Automation Best Practices

Is your accounts payable (AP) department drowning in paperwork and manual tasks? You’re not alone. Traditional AP processes are often slow, error-prone, and a drain on valuable resources. But there’s a solution: automation. Although automation is nothing new to AP, new techniques and technologies continue to improve automation results. By leveraging technology, you can transform your AP function from a tedious chore into a streamlined engine of efficiency. Here are some key best practices to get you started with AP automation:

Ditch the Paper

Electronic Invoices are a great way to say goodbye to paper clutter! Electronic invoices can be automatically captured and integrated into your system, eliminating manual data entry and reducing errors. They also make distributing information quicker and easier.

Incorporate Workflows to Reduce Bottlenecks

Automated Approval Workflows establish clear digital chains for invoice approvals. This ensures timely sign-offs and eliminates bottlenecks that slow down payments, allowing you to pay vendors faster and potentially take advantage of early payment discounts, while also improving vendor relationships through a more transparent and efficient process.

Invest in Smart AP Automation Solutions

There are many options to choose from when looking for an AP Automation Software. Explore a variety of software options designed to automate tasks like invoice capture, processing, and even payment. Take the time to find a solution that meets all of your needs, and recognize that investing in automation technologies will build a solid foundation for your AP department.

Never Stop Optimizing

Automation is a journey, not a destination. Regularly assess your workflows and identify areas for further streamlining. Working with a team or software/consulting company that employs continuous improvement tactics will be key to making sure that your company continues to grow and benefit exponentially from AP automation solutions.


By implementing these best practices, you can create a smooth-running, automated AP system. This translates to faster invoice processing, improved cash flow management, and a team with more time to focus on strategic initiatives. So, ditch the manual processes and embrace the power of automation to transform your AP department!

Contact ICG Consulting today to start a conversation on how ICG’s comprehensive AP Automation solutions can deliver immediate value and to your accounts payable operation. You can also request a demo of one our AP automation or related solutions and see for yourself how your company can benefit from adding automation to your AP processes. For a quick view of ICG’s solutions view this short video.

Posted on June 3, 2024